1099 Vendor Tracking Template

What’s inside

• One row per vendor with W-9 status, entity type, and payment method, the three things that decide whether a 1099 is required
• Monthly payment columns with automatic year-to-date totals
• A status column that calculates itself: YES, NO, or REVIEW with the reason
• Built-in handling for the card and PayPal exception, so you never double-report what the processor already reports on a 1099-K
• A plain-English Read Me sheet with the rules: the 1099 threshold ($2,000 as of the 2026 tax year, editable in the template), the corporate exemption, the attorney exception, and why LLCs are not automatically exempt

The trick to painless 1099s is not January software. It is collecting the W-9 before the first payment clears, while the vendor still wants your business, and logging payments as part of your monthly close. This template makes both a habit.