Monthly Bookkeeping Services for Rental Property Owners

This Service Is Perfect For You If…

You’re tired of spending weekends on data entry instead of finding your next deal

You want to make informed decisions based on real-time data, not guesswork
You need professional, tax-ready financials to provide to your CPA

What’s Included in Our Monthly Bookkeeping Services

Categorization of all income and expenses
Bank and credit card account reconciliation
Tracking of revenue and expenses by property
Generation of monthly Profit & Loss (P&L) and Balance Sheet reports
1099 Vendor Tracking: We track your payments to contractors throughout the year. When January arrives, you’ll have all the data ready to file 1099s without the typical end-of-year stress.

A dedicated point of contact for your questions
Learn more about our Catch-Up & Cleanup process if you’re behind on your records.

Value

Save Dozens of Hours: Reclaim your time to focus on managing and growing your portfolio
Maximize Deductions: We ensure no expense is missed, potentially saving you thousands at tax time
Gain Peace of Mind: Sleep well knowing your books are accurate, compliant, and always up-to-date

Platforms We Support

We specialize in standardizing your rental property financials using industry-leading platforms. Whether you prefer the robust accounting controls of QuickBooks Online or the specialized real estate investor tools in Stessa, we ensure your data is accurate and tax-ready.

Frequently Asked Questions

Why do landlords need professional monthly bookkeeping?

Standardizing your rental property financials every month ensures you have a clear, real-time picture of your cash flow and property performance. It prevents the stressful “tax season scramble” and ensures you never miss a deductible expense.

How do you handle property management statements?

We review your property manager statements and reconcile them against your bank deposits. We ensure management fees, repairs, and owner draws are categorized correctly so your books match your actual bank activity.

Is this service compatible with QuickBooks Online and Stessa?

Yes, we are experts in both platforms, and many more! We can help you maintain robust accounting controls in QuickBooks Online or leverage the real estate-specific tracking features within Stessa.

How do you help with tax preparation?

While we are not CPAs, our job is to make your CPA’s life easy. We provide a year-end “Clean Books” package that includes your reconciled P&L and Balance Sheet. This often results in lower tax preparation fees because your accountant doesn’t have to fix mistakes or “guess” at categories.

What if I have several years of messy books?

You aren’t alone! Many landlords come to us with several months or even years of backlog. We recommend starting with our Catch-Up & Cleanup service. Once we get your historical data standardized and accurate, we transition you into our monthly maintenance plan.

Do I need a separate bank account for my rental properties?

Yes, we strongly recommend it. Having a dedicated account prevents the “commingling” of personal and business funds, which is a major red flag for the IRS. It also makes the bookkeeping process much more efficient, as every transaction in that account is a clear business income or expense.

How do you handle security deposits?

Security deposits are not income; they are liabilities. We track these on your Balance Sheet to ensure they aren’t accidentally spent or categorized as revenue. This keeps you compliant with local laws and ensures the funds are ready to be returned or applied to damages when a tenant moves out.

How do I get started with your monthly bookkeeping services?

The first step is to schedule a free consultation call so we can discuss your specific portfolio and needs. From there, we will perform a brief review of your current books and provide a custom proposal tailored to the number of properties and bank accounts you manage.